If you have hourly workers, your organization may be leaking cash unnecessarily. I’m talking about time theft. It can be just as expensive as employees stealing merchandise.
Time Theft Is Widespread Among Hourly Workers
Time theft comes in many flavors. One flavor is hours padding. Many associates can rationalize writing 9:00 as the time they started working even if they arrived at 9:07. Since the shift was supposed to start at 9:00, there is little chance of being caught. The stolen minutes don’t cause a red flag when the supervisor approves the time card.
Staying On The Clock For Unpaid Breaks
Another way staff members get paid for time not actually worked is by not clocking out for unpaid breaks. In workplaces where time cards are not scrutinized in light of company policies, this happens all the time. Employers hope they can trust their workers, but surveys reveal that time theft is common in most industries.
Punching In For A Co-Worker
The most flagrant form of time theft is buddy clocking. This is when a co-worker clocks in for an employee that is not even at the workplace. It happens most often when an employee is running late. However, there are many instances where the employee never shows up for any of the shift.
To Err is Human (But it’s expensive.)
Employers pay for time not worked due to human error. Employees forget to write down clock ins on paper timesheets. When the employee needs to submit the time card, he/she has to guess. Memory is fallible. It’s easy to forget exactly when you started working swing shift last Tuesday.
So what’s the answer? You could hire more supervisors. Then you would have more oversight on time and attendance. But that’s a very costly move and wouldn’t eliminate all time theft.
Biometric Time Clocks For Small Employers
Employers are discovering that a biometric time clock is the only effective solution for reducing time theft. With a biometric time clock, it takes a biological scan that can’t be duplicated. There are clocks that scan a fingerprint, entire palm, the iris, or even the whole face. The clock captures punches to the minute. Your payroll will be based on actual hours worked instead of guesses or abuses.
Biometric technology is cutting-edge. But don’t let that intimidate you. Biometric employee time clocks are easy to install and operate.
These are the factors to take into account when choosing a biometric time clock:
1. What are my State laws regarding biometric time clocks?
Many states including California and New York have enacted privacy laws that limit the type of information an employer can collect.
2. Number and location of employees
3. Physical environment
There are clocks that work in dusty and wet environments as well as places with chemicals present.
4. Do your employees wear gloves?
An iris scanner would be a good choice.
Biometric Time Clocks Have Many Benefits
Reducing time theft is only one advantage. If your workplace needs controlled access, biometric time clocks offer the highest level of security. They also prevent duplicate and missed punches.
Biometric employee time clocks that are connected to workforce management system offer tools for accruals calculations, overtime alerts, employee self-service HR, and labor law compliance.
Horizon Payroll Solutions can help you choose the best biometric time clock for your organization. Call 888-434-8244 today for a demo.
Horizon Payroll Solutions offers WorkforceHUB, the Human Resources Management System (HRMS) that makes it easy to optimize the performance of your supervisors, employees, and company workflows.
WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added applicant tracking, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB was created for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and shrink labor costs.
How much can you save? Check our Horizon Payroll Solutions ROI Calculator.
We can get you up and running with WorkforceHUB immediately. Contact us today to set up a demo.