In every industry, employees are becoming more mobile. Cell phones, tablets, and smart watches make it easy to get work done anywhere. Internet-enabled devices are affordable and universal. We probably don’t realize how much we rely on them.
Cloud computing expands access to systems that used to be housed on company servers. When business software is in the cloud—you are not limited by geography.
Savvy business owners take advantage of employee skills and universal access to keep everyone productive.
Your employees are already using mobile devices to manage their personal lives. Think about it. With our phones, we call an Uber, buy movie tickets, and track our workouts. Our TVs and home security systems are connected to the web. We connect to satellite radio stations from our vehicles.
If your company is behind the curve, it’s time to catch up. Mobile workforce management systems have never been more affordable or user-friendly.
What Do Mobile Workers Need?
First, you need to identify your mobile employees. It’s pretty obvious that traveling salespeople and delivery drivers fall under this category. Also, service techs and employees who float from location to location. Some employees may work at a satellite office removed from the business headquarters. Perhaps the remote location is a job site for the duration of the project.
What about the team members that come to your office every day? Many of them are probably working at home periodically. Your team may attend conferences or training programs.
Bottom line; there are many types of mobile employees. You may not think the label applies to your entire workforce. But you probably have some.
Mobile workforce management software can improve efficiency for any of these logistics. The more tools in your system, the more you can accomplish without connecting to a desktop. Here are 3 must-have features of a mobile workforce management system.
1. Mobile Time Tracking
Punch-in and punch-out is priority one. You can’t pay your employees accurately if you don’t track their hours.
Time data connects to other useful tools. Intelligent clock features prevent common punching errors. Make sure your mobile WFM has an intelligent clock. They are aware of the “state” of the employee. For example, when an employee returns from an unpaid break, they are only given the option to end the break and get back on the clock.
GPS location tracking verifies that the employee is where they say they are when they start their shift. GPS location management can help you avoid costly buddy-punching. It also helps assure you have workers with the necessary qualifications where you need them.
Job coding is a must-have feature. Job tracking matches employee hours to accounts or projects. This simplifies managing multiple clients when each is billed separately. It improves the accuracy of billing and resource allocation.
Employee time and attendance is at the heart of mobile WFM.
Mobile scheduling is a game changer. It allows your labor force to check their schedule on their cell phone. They don’t need to visit a specific terminal, call a manager, or look on a board in the break room.
Scheduling allows managers to build schedules from templates. Your system should automatically alert employees to schedule changes. It should also let workers submit time off requests. When researching mobile systems, make sure they have the tools you need.
3. Virtual Swap Board
If mobile employee time tracking and scheduling are in place, you can hit a WFM grand slam. Your mobile WFM software should include a virtual shift swap board.
A centralized online trade board simplifies schedule changes. It gives employees control in managing their schedules.
Employees post shifts they want to trade. They can check unclaimed shifts and request them. Managers can monitor and approve all shift trades. There are settings for overtime restriction, coverage gaps, and overstaffing.
Contact Horizon Payroll Solutions to learn more about mobile workforce management for your organization.
Horizon Payroll Solutions offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and company.
WorkforceHUB includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.
How much can you save? Check our Horizon Payroll Solutions ROI Calculator.
We can get you up and running with Swipeclock Workforce Management Suite in minutes. Contact us today to set up a demo.