Horizon Payroll Solutions helps assisted living facility put an end to scheduling conflicts, cover gaps, and boost quality while raising employee morale.
Suncrest Assisted Living management was worrying about maintaining quality resident care because they had to respond to a continual cascade of scheduling changes. Every schedule change resulted in a stream of unproductive emails, texts, and phone calls that wasted time, confused staff members, and hampered productivity for days at a time.
Suncrest Assisted Living has a staff of 23 including on-site nurses and caretakers, aides, administrative staff, and housekeeping workers. A small on-site labor force means schedules aren’t very flexible and have little room to absorb change, which takes place repeatedly.
Unplanned schedule changes resulted in a time-consuming process of sending emails and texts to all qualified team members to find a replacement. Managers were often required to coordinate fractional shift changes to accommodate overlapping availabilities. The result was a domino effect that frequently caused unexpected consequences including costly overtime and coverage gaps. The extra burden, added confusion, and personal disruption was taking a toll.
SwipeClock Workforce Management Delivers Relief
Searching for a solution, Suncrest turned to Swipeclock Workforce Management Suite. Swipeclock Workforce Management Suite delivers simplified scheduling with TimeSimplicity in a powerful suite of integrated cloud-based tools that include time and attendance tracking (TimeWorksPlus), with mobile functionality for 24/7 anywhere access.
SOLUTION — Swipeclock Workforce Management Suite
• TimeSimplicity for automated assisted living staff scheduling and mobile coordination.
• TimeWorksPlus for integrated time and attendance tracking.
• Mobile access provides employee access and management control.
Suncrest needed an easy solution that managers and other staff members could use without the need for a lot of additional training. TimeSimplicity furnished exactly that, with the additional power of drag-and-drop scheduling, effortless schedule change management, and worker self-help tools that empower employees to solve scheduling dilemmas with ease.
With Swipeclock Workforce Management Suite, Suncrest was able to set up their scheduling in about fifteen minutes by recording each employee name, job code, and availability. Once that was done, designing worker schedules became an easy matter of drag-and-drop. Scheduling conflicts, unplanned overtime, and adequate shift coverage are no longer a problem with built-in notifications that warn managers before a problem occurs.
When it comes to finding help due to schedule changes, the Suncrest team no longer goes into panic mode; staff members can enter their availability to pick up hours, and swapping shifts between employees is as easy as trading cards. Managers only need to approve swaps for stress-free schedule adjustments.
One of the most popular features for Suncrest is the ability to empower team members with mobile access. With the Employee Self Service (ESS) portal, staff members are able to view their schedule, request time off, monitor accruals, and review their time cards. They no longer need to call a supervisor for basic information and time card accuracy has improved significantly. This is a perfect solution for a community of associates working all hours of the day and a real timesaver for supervisors.
PBJ Made Easy
All long-term care facilities are now subject to the Payroll Based Journaling (PBJ) provisions. Employers are required to track daily employee shift hours by job description and site as well as staff tenure and turnover. Suncrest uses the built-in Payroll Based Journaling (PBJ) tools in Swipeclock Workforce Management Suite to efficiently track the data and prepare accurate reports. Suncrest supervisors are sleeping better at night knowing that PBJ compliance is automated with Horizon Payroll Solutions Swipeclock Workforce Management Suite.
Cost Savings, Improved Performance, and Elevated Morale
Managers using Swipeclock Workforce Management Suite for scheduling will tell you that the savings in time alone makes the upgrade worth it. In addition, Suncrest Assisted Living will go one further and tell you that staff member empowerment and the end of panicked scheduling emergencies have gone a long way toward increasing employee morale. Happy employees results in better care for residents, increased productivity, and a healthier bottom line.
Horizon Payroll Solutions offers Swipeclock Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and organization.
Swipeclock Workforce Management Suite includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. Swipeclock Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.
How much can you save? Check our Horizon Payroll Solutions ROI Calculator.
We can get you up and running with Swipeclock Workforce Management Suite in minutes. Contact us today to book a demo.